6 simple ways to remove blank rows in Excel

In the realm of spreadsheet management, encountering blank rows in Excel can be a common yet pesky issue. These seemingly harmless gaps can disrupt data analysis, impede readability, and generally make your Excel sheet look untidy. Fortunately, there are several effective methods to rid your spreadsheet of these blank rows, enhancing data integrity and presentation. In this step-by-step guide, we’ll explore six reliable techniques to remove blank rows in Excel.

Method 1: Filter and Delete

Step 1: Open your Excel workbook and navigate to the sheet containing the blank rows.

Step 2: Select the entire dataset by clicking and dragging the cursor across the relevant cells.

Step 3: Go to the “Data” tab on the Excel ribbon and click on the “Filter” icon. This will add filter arrows to your column headers.

Step 4: Click on the drop-down arrow in the column containing your data and select only the checkbox for “Blanks.” This will filter out the blank rows.

Step 5: Highlight the filtered rows and right-click. Choose the “Delete” option from the context menu.

Step 6: In the confirmation dialog box, select “Entire row” and click “OK.”

Method 2: Find and Replace

Step 1: Press Ctrl + H to open the “Find and Replace” dialog box.

Step 2: In the “Find what” field, leave it blank.

Step 3: Click on “Options” to reveal additional settings. Ensure the “Look in” field is set to “Values” or “Formulas,” depending on your data.

Step 4: Click “Find All” to identify all blank cells.

Step 5: Close the “Find and Replace” dialog box and manually select the identified rows.

Step 6: Right-click on the selected rows and choose “Delete.”

Method 3: Go To Special

Step 1: Highlight the entire range of your dataset.

Step 2: Press Ctrl + G to open the “Go To” dialog box.

Step 3: Click on the “Special” button.

Step 4: Choose “Blanks” and click “OK.” This will select all the blank cells in your dataset.

Step 5: Right-click on any of the selected cells and choose “Delete.”

Step 6: In the delete options dialog, select “Entire row” and click “OK.”

Method 4: Conditional Formatting

Step 1: Select the range of cells containing your data.

Step 2: Go to the “Home” tab and click on “Conditional Formatting.”

Step 3: Choose “New Rule” from the dropdown menu.

Step 4: In the “Select a Rule Type” dialog, choose “Format cells that contain.”

Step 5: In the next dialog, set the format to match the font or fill color of your blank cells.

Step 6: Click “OK” to apply the formatting.

Step 7: Manually select the formatted cells and delete them.

Method 5: Using Excel Formulas

Step 1: Create a helper column next to your data.

Step 2: In the first cell of the helper column, enter the formula =IF(COUNTA(A2:Z2)=0, "Delete", "Keep"), assuming your data starts from column A.

Step 3: Drag the formula down to cover the entire dataset.

Step 4: Filter the helper column to show only “Delete.”

Step 5: Manually select the filtered rows and delete them.

Step 6: Remove the helper column if not needed.

Method 6: VBA Macro

Step 1: Press Alt + F11 to open the Visual Basic for Applications (VBA) editor.

Step 2: Insert a new module by right-clicking on any item in the Project Explorer, selecting “Insert,” and then choosing “Module.”

Step 3: Copy and paste the following VBA code into the module:

Sub DeleteBlankRows()
    Dim ws As Worksheet
    Dim lastRow As Long
    Dim i As Long

    Set ws = ActiveSheet
    lastRow = ws.Cells(ws.Rows.Count, "A").End(xlUp).Row

    For i = lastRow To 1 Step -1
        If WorksheetFunction.CountA(ws.Rows(i)) = 0 Then
        End If
    Next i
End Sub

Step 4: Close the VBA editor and run the macro by pressing F5.


These six methods provide versatile solutions to remove blank rows in Excel, catering to different preferences and situations. Choose the method that aligns with your workflow and enhances the efficiency of your data management tasks. Excel’s flexibility, coupled with these techniques, empowers users to maintain clean and organized spreadsheets effortlessly.

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